Power Apps Licensing Explained (UPDATED Nov 2021 including pay-as-you-go)

This is a short and straightforward explanation of the options available for Power Apps Licensing. In this video I explain what you can do with the Power Apps included in your Office 365 License, including Dataverse for Teams. I also take you through the premium plans - Power Apps Per User, Power Apps Per App and pay-as-you-go billing, and how to work out which one is right for you.

0:00 - Introduction
0:38 - Power Apps included with Office 365
1:30 - Dataverse for Teams
2:20 - When to upgrade to a premium license
3:35 - Power Apps Per User Plan
4:38 - Power Apps Per App Plan
5:29 - Pay-as-you-go billing for Power Apps
7:14 - Summary

[davidswenson]

Thank you Lisa! Really appreciate the breakdown. The Pay-as-you-go option is really opening up new possibilities for us and our customers :D

[jaggyjut]

One of the best explanations and simplified. Thank you Lisa😊

[coolname-pfxh]

Very nice summary. Thank you, Lisa. It was quite clear.

[saurabhbhardwaj]

Thanks Lisa, really needed this info on licensing. Thanks for simple explanation

[katczys]

Lisa! Your videos are always so helpful and easy to understand! Question- and you mix and match? For example if we have two apps- one is used all the time and the other only occasionally - could we do the per app license for one and the pay as you go for the other? Forgive me if this is a silly question... new to this stuff.

[mikepowers]

Was just struggling figure this out today since we are on the G5 license. Thank you for the nice explanation how this fits together.

[GarryWatson]

Clear and concise...as always. Thanks Lisa.

[javiervelazquez]

Hello!

I´m an MCT recently started teaching about Power Apps, your video is very useful, I was a little confused with how licensing works. Thank you!

[billhobson]

Hi Lisa, Thanks for your video; it has helped me quite a bit but I still can't understand the licensing required by Users. I have published a model driven app using D365 Dataverse tables, but internal users seem to be able to access these tables in the app without D365 licenses - in some cases, even with just O365 E5 licenses. This seems strange and I don't want to breach terms (if there are no systematic guards in place from MS) but what I don't want to do is pay for Users to have D365, Power Platform and O365 licences if they only need one of these!

[VVegas]

Great content - thanks! Tip - grab the transcript of what Lisa talked about to easily get into text. It's in the dotted menu.

[theanimator]

Thank you so much. You are life saver!

[racharacharam]

Honestly one of the best video thanks a ton 🙏. I have a question here. How these are different w.r.r security roles? I mean if I have 400 uses out of which 10 need admin level privileges, 25 users who should be able to read the data for reporting purposes and rest with read and write privileges?

[LauraLuisaRosenberg]

first of all thank you for the great content :) I have one question about license. if my user doesn't has a premium license, can he/she still see the premium connectors? if yes is there a way he/she might use them accidently?

[michaeledwards]

Also this video was really useful too. 👍👍

[deniz-]

Hi Lisa. I want to express my gratitude to you. Your videos are concise and supportive.
I have a question: As a developer I hold PowerApp license and create purchase order app to be used employees. However they hold office suite 2021. Can they use purchase order app?

[michaelschneider]

Thank you - That helped alot. Very nice video.
Just something is missing. Portals.

We are thinking about a business application where customers can login aswell via the portals.

[vishaljhaveri]

Thank you ma'am. Nice explanation.

[nasarazam]

When you subscribe for that 5/month or $10/ month etc, does that include premier connections, or do we pay additional for the premier connectors.? Also, for storage, after the initial 1GB, it cost $48 for every additional GB! That is very expensive !!! I am thinking of using SQL gateway to connect to on premise sql server, which I think is a lot more cost effective than going the Dataverse or Azure SQLDB route. Do I pay additional for using the gateway or, is that included when you do your monthly subscription ( per user)

The licensing is so complex and it is very difficult to do estimation for any cloud environment….

[tephycf]

Hi Lisa! Thanks for sharing! I have a question though. If I create a Canvas app through the regular Power Apps environment with premium connectors (Dataverse), but I add it to Teams for the end users to access and use it directly from Teams, would that still imply premium licencing costs or would that be treated as Dataverse for Teams? Thanks a lot in advance!

[emailtosamit]

Thanks Lisa, Can you make license explanation videos for Power Automate as well?