How to integrate Gmail with Zapier

Learn how to integrate your Gmail with Zapier. This video covers several workflow examples and ideas on how to spend less time in your inbox, or receive notifications for specific emails.

I've used the Zapier Gmail integration to create workflows like:
- Receive Slack messages for some Gmails
- File emails in G Suite or Google Sheets based on labels
- Add emails to my task manager to follow up later

With Zapier, there are tons of possibilities.

CHAPTERS
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00:00 How to integrate Gmail with Zapier
00:50 Gmail Zapier Integrations page
01:16 Zapier Gmail workflow examples and ideas
01:48 Receive an SMS for email leads
03:44 Adding emails to your task list
04:34 Zapier Email Parser
05:10 Add starred emails to your todo list
05:50 Label receipts to automatically upload
06:16 Backing up every attachment you receive
06:35 Sending emails or creating drafts automatically
08:24 Step by step setting up a Zaper Gmail workflow
11:24 Getting Slack messages from emails
12:15 Step by step new email labelled trigger
13:56 Gmail actions example

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[_jimmyrose]

Did this give you any ideas? I'd love to hear them in the comments

[Erika]

I've been binge-watching your videos. Absolutely love them!

[puseletsomaraba]

Thank you, this was quality practical content and your instructions are clear and concise .you deserve my subscription

[samidhasingh]

This is crazy, absolutely crazy... How crazy level you took the automation to😱

[juliegrosclaude]

Hello Jimmy, thanks for your video. It's insightful. I was just wondering, regarding the last example where you first have a trigger and then it will create an action "send a new email" to someone. First of all: if you write your variable {{firstname}} should it be ''no data"? that comes after that or the name. If it's the name, will it still be dynamic? Secondly, I have tried this Zap, but my signature, for some reason comes as an attachment. Would you know why? Thanks again for your work and support!

[tennisfitapp]

Hello would this be possible please? Comes email notification with my new user registration to my training app - this would trigger zapier and send the “new user email” to my Mailchimp list? If so please help how! Thanks a lot!!🎉

[studentu]

I see that this video was posted a while back but I tough I'll ask here anyway.

I want to send new email addresses from Gmail (Inbox only) to Google sheet and also have thee organised by months columns. For example all the emails that came through in January will show up in the January column or January sheet.

Is this doable with Zapier please?

Or for example can I only send to the Google sheet emails that contain a specific keyword (can add a list somewhere) and also sort these by month or date?

Thanks.

[dondrazer]

This is awesome! For the last zap where you created an action for the labelled emails to be dropped into a google drive folder is there a way to get more granular. So if you needed to ensure the emails would drop into specific folders? For example, any labelled receipts from May 2022 drop into the “may 2022” folder in gdrive and so forth. Is there a way for zap to recognise the dates so it can be automated / organised in that way?

[major]

Do I automate directly new email to add some label on it? because I don't know how to set activity in second gmail action step

[narendraverma]

do you have video for zapier integration with hangout chat

[knottage]

Any idea why Gmail takes like 15 mins to process a trigger?

[sarahallen]

Thanks for your video! I set up a successful gmail to twilio integration to text when a new lead comes in. when I text it in zapier it works fine but when a lead comes in it doesn't fire properly. I'm not sure what I did wrong. Can you help? I know this is a specific issue

[ilocanangina]

How can I configure the "To" section without putting exact email address?

[IIIDANCHORAWARD]

This is too fast presentation for the beginner