Zoom - Join Before Host with Time Limits

Zoom 5.4.0, released on October 26, 2020, now allows hosts to schedule meetings with Join Before Host with time limits. Now you can prevent participants from joining your meeting 2 hours before it starts! The host can allow participants to join 5, 10, or 15 minutes before the scheduled start time. The ability to join at any time is still available. The time limit feature is a great new feature. I've had participants join my meeting days before it starts. Regardless of the time limit you set, you still get notified by email that someone joined your meeting. I've always like that feature.

Screenshot of the time limits when scheduling a meeting in Zoom

The Join before host feature allows attendees to join the meeting before the host joins. This is also a great feature to have when the host cannot attend the meeting.

Chris Menard recommendations:
1) Internal meeting with people you know, a department meeting, for example, turn on Join before host.
2) A meeting with a customer you frequently meet with, and you have people from your company and their company in the meeting, turn on Join before host.
3) Meeting with people that do not know each other, do not use Join before host.

If you do not select join before host, the participants will see a pop-up dialog that says "The meeting is waiting for the host to join."

Waiting Room and Join before host
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If Waiting Room is turned on in your meeting settings, Join Before Host does not work for your meetings. The Wating Room overrides Join before host. This means that you need to make sure the Waiting Room is turned off if you want people to Join before host. There is a feature to allow certain people to bypass the Waiting Room, but you have to set that up.

Chapters:
0:00 Intro
1:24 Schedule on web
2:10 Setting
3:20 Outlook

Allow participants to join before host setting in Zoom
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1) Sign in to the Zoom web portal.
2) In the navigation menu, click Settings.
3) In the Meeting tab, verify that Join before host is enabled. By default it is off.
If the setting is disabled, click the toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
* Note: If the option is grayed out, it has been locked at either the Group or Account level, and you will need to contact your Zoom administrator.

Screenshot of Allow participants to join before host

#zoommeeting #chrismenardtraining #zoomjoinbeforehost #zoomsettings #zoommeetings

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[StephenGoodfellow]

Your video is direct and simple. Thanks a lot, very appreciated!

[borajosan]

Chris !! May GOD bless you, your video is helpful for me.

[catposeful]

Hi Chris, thanks for your video! There is a question. Can it be worked with free 40min version? Would minutes participants joined be included within 40min?

[conflictrescue]

Chris, another great video; thanks. Is it correct to say this only works for meetings WITHOUT the waiting room?

[jessicahenry]

Thanks for this video. Does this only apply to those who have a paid subscription with zoom. I'm using the basic/free version. Thanks

[dinoatcharterdotnet]

If you join a Zoom meeting and the host can't make it, can you still share your screen/PowerPoint as a participant?

[stephanieyeager]

Thanks Chris! When participants join before the host what do they see? Is there anyway to add an image (like our logo or something) with text in the image... that would say something like we'll begin soon... ?

[鳄鱼小顽皮]

Can the zoom moderator receive the email reminder in the waiting room when they opened E-mail notification to facilitators before the meeting？thanks

[qsmith]

I am trying to allow participants to join before I (host) do. I’ve turned on the setting and turned off the waiting room and opted to use a password instead of using waiting room since I want participants to join without me. It’s still putting everyone in waiting room. I at least need someone to be able to join with my host key but that option doesn’t even pop up on one device. When it does pop up as an option on another device, the next page asks for u to login with email instead of just asking for the host key code. Please help. Thanks so much🙏🏽

[forgotten.]

Thank you for this, but I'm joining a meeting without the host (my instructor sent me the link to join), and the meeting is scheduled tomorrow, and when I join it says meeting scheduled at Feb 3 and it appears as I'm in a meeting but after an hour or so the meeting or the waiting room disappears and I'm no longer joint in that meeting or the waiting room, what can I do to join and stay there and reserve my spot till the meeting starts tomorrow please?

[Waddle]

With "Join before Host" does the host need to be present during the meeting? At our university we are using it to monitor students taking exams but I have overlapping classes. Thanks!

[miltlewis]

Can you do this to a meeting already scheduled?