The Most Powerful Productivity App I Use - Notion

Y'all have asked for it, and here it is. Today I'll be giving you a tour of my Notion setup, which I use to organize, plan, and execute every stage of my video production process.

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[Notion]

Thank you so much for creating this fantastic video Thomas! Appreciate everything you do.

[lateolabrax]

YouTube Video Project Tracker 2:15
In The Templates 8:20
How Frank uses Script 10:50
B-Roll List 11:25
How the team makes videos 11:47
Merge with CSV 12:53
Efficient Video Making 13:24
Tags, Gatherers, Fixes 15:52
Relations and Rollups 19:22
Updating Templates 22:16
Tools and Learning #philosophy #didactic 23:01
Sponsor 23:46
Ending 25:32

[adepsmusic]

Could you please show us what’s the best and most productive way to use notion:
1. as a college student;
2. for personal growth (to do lists, short and long term goals, projects, achievements, journaling..) ?
Greetings from Italy!!

[MedSchoolInsiders]

Been very happy with Notion. Started using it after watching one of your other videos about it. Thanks for sharing Tom!

[DerekMakerFitness]

This video has me blown away. I've been spending so much time trying to find a way to plan my videos but I work on a plane and most of them don't let you edit offline. All your behind the scenes secret sharing is incredibly helpful and generous

[jazzgabrielle]

perfect timing! i just started using notion a few days ago and i'm still learning the ropes

[heimerscott]

This is honestly the best Notion video I've seen to date. How you are using is incredible and very well thought out.

[funastacia]

Thomas, thank you so much for making this video. I took a year off YouTube because of grad school, and now that I’m done and ready to go back I felt overwhelmed by having to redesign all of my work processes from scratch. But I’ve been watching your video and working with your template for two straight days, picking up sth new every time I rewatch it, and I can’t believe it, but I have a functioning system in Notion (Notion used to paralyze me 😅)! Thank you so, so much, Thomas 🌸☀️☺️🙌

[vitorjacinto]

I have been using notion for about a year now and I can tell you guys: the learning curve is worth. Completely change my perspective about productivity apps and help me so much with university. It's just awesome 🚀

[SamFerro]

Thomas this is the video I've been trying to find for SO long. THANK YOU for sharing your youtube workflow - been struggling for years to plan and consistently maintain a content schedule w/o getting overwhelmed by all of the details. This is huge - appreciate the wealth of knowledge and can't wait to binge watch more of your videos 🙌🏼

[Calumrussell]

This is amazing! The fact you also included the template is overdelivering value in a HUGE way, it's off the scale, thank you so much!

Hi Thomas, at 19:58 could you please guide me how to input formular to count all of spots for each client? Is it count automatic or input number manually? Thank you.

[abj]

This is the video i needed. I've seen how-to do sutff with Notion, but until now i had never seen a motivating example of really using the tools available. Now i get it!

[cocoariche]

Thomas Frank and Co... you all are some of the most valuable people on the internet! I cannot believe you all give away these templates and the accompanying instruction! This is SO invaluable. Thank you, thank you, thank you! You all ROCK

[cecisaia]

This is insane in the best possible way. Thanks for taking the time to explain and share the template!!

[utoob]

I really like how your videos are clear, concise, take an honest look at the pros and cons, and provide a lot of actionable, useful, information, etc. Thanks for not wasting our valuable time with "content filler"! I'm sure a large part of that is the work you do in the iterative process involved in combining, editing, etc.

I just want to make a broad comment on what I seem to be observing over the years. There seems to be some re-invention and rediscovery. The powerful things in Notion seem to be leveraging things which have been around a long time in SQL-based Relational Database Management Systems (RDMS). -table merging. -aggregation. I think applications and interfaces like Notion seem helpful in making the common work and maintenance in RDMS's a little easier. But it does seem to be the case that the manual aspects still haven't gone away. You still have to manually "maintain" your template (like a database schema you wish to instantiate). You still have to manually (via those toggle switches) create/set your views: the database fields you want to join on and see, etc. And I see that people STILL haven't been able to get around/past using csv to interface with other systems. Then, often, one ends up creating a somewhat monolithic structure which can be hard to change/modify for a new purpose. Simple note-taking apps/systems seem to have acknowledged that people don't, in practice, seem to want to take this time in maintenance (which, I would agree, ultimately pays off in other time savings). That seems to be why things like Keep or Evernote arose. Anyway, Notion seems to have a basis in an old tabular model, which is easy for people to understand, and is conducive to relational systems. Other apps (e.g. Roam Research, etc., like you made a video about?), seem to be using more of an object model (think NoSQL like MongoDB), more conducive to ad hoc web scaling, graph representation, and maybe things like GraphQL. But, for those, it can take time to create efficient/easy functions to systematically relate data. It seems like things which can, say, be serialized to json (vs csv) might give the best of both worlds: ad-hoc association, via key-value "objects", and "arrays" which contain things easy to iterate over (for aggregation, etc). Anyway, this comment has been a bit disorganized, and probably TMI. I've worked in neuroscience, data science, and always thought about what are the most effective ways people learn, organize, store, and transfer (share) information. So I guess your videos make me think about that. Thanks!

[ItsCaputo]

I've been intersted in notion since you demo'd it on you top productivity apps. I appreciate the deep dive into this part of your process.

[alzibaba]

Wow, this is fantastic, thanks so much Thomas! I've long been a database user, but online solutions that work easily between devices has previously been expensive and quite complicated. Finding Notion - and in particular the fact it can create relationships between databases - is really awesome. Thanks too for the templates, it's a great help in getting started quickly. I really appreciate it 🙏👏👏👏

[laurabenitez]

I'm not lying. This video came at the right time. I just exported all my notes from Evernote to Notion last week because Evernote has some things here and there that are becoming an inconvenience for my productivity. I've tried several times to start using Notion, but I've been using it for a week (the longest I've used it for) and it truly has proved to be a good fit for my workflow. I love these tips you have given here, Thomas. I will surely use some of these! Plus that new student login with the free premium for a year? YES!!!

[UchihaItachi-mqeb]

Wow! Thank you for the insight to the intricacies of your workspace. I never thought that you were this meticulous and the amount of effort that it takes to produce just one video. As always great content :)
I came across Notion yesterday itself via your previous video and immediately installed it in all my devices. I have to say, I was feeling a bit overwhelmed and confused by it's versatality and how to go about it, this surely helped clear a lot of my confusion. Thanks a Ton!