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#productivity #notion

0:00 Introduction
2:35 4 Tasks Table
8:49 GTD Dashboard
POPULAR TOOLS

[keepproductive]

*🍱 Do less, but more meaningful tasks with Bento*

[TheShabooka]

came here from Kharma medic

this is the best task manager i have EVER WITNESSED
long live you and notion

[alexanderlandser]

DELETING TASK FROM DASHBOARD Automatically =
For people wondering how to delete a task out of the list in case of completion:
Instead of doing it manually;
1. You add a checkbox-column "Done" to your tasks-table
2. Insert filter in Dashboard-table (= Show when "Done" is unchecked)

Optional: You can make another dashboard-table with the name "Completed" or "Done" where you collect all the completed tasks so you have an overview.
1. Create new linked table
2. Filter (= Show when "Done" is checked)

Hope this helps!

[ParzivalHomage]

Came here from Kharma Medic.

BIG THANKS.

[peter]

BIG THANKS! I came here also from Kharma Medic!

[TrUeBlUeee]

This is how tutorials should be. So amazing, so helpful. It was structured really well and the pacing was pitch perfect. Thanks a lot!

[Druids]

This video is very helpful in setting up relational databases in Notion, but it has relatively little to do with GTD.
To refresh one's memory (assuming you've read David Allen's book - if not, it is highly to be recommended):
The GTD approach is basically a workflow to guide workflows, which involves the following stages:

Stage 1: capture - this is crucial: there must be one place where everything that pops up to be done is collected and nothing more; just a place to capture it. In this, the video's Inbox is inadequate: what do you do, for example, with an e-mail task? It would be easy enough, one assumes, to include a link in the Inbox page, to a Notion note with a copy of e-mails (or websites, or whatever) -- the fact that that is missing is a critical lapse. The starting point should, therefore, be a note file with incoming tasks.

Stage 2: sort into discard / actionable / reading / someday-maybe (following the 2-minute rule: if you can do it in 2 minutes, do it in this stage); that's all you do: sort and clear out your inbox into these categories. This is a crucial step that is not very clearly reflected in the video.

Stage 3: go into the actionable tasks and sort into stand-alone tasks or projects (in both, by location of where it needs to be done). The video is better here (including tags for location), but it would help if there was a database simply for stand-alone tasks.

Stage 4: go through each project and designate a next-step task for that project, and move that to an active listing (by location), so that you focus entirely, not on the project as a whole, but on the next step that needs to be taken for each project. This could be set up in Notion, it appears, but the author didn't get this far.

Stage 5: schedule on calendar or by priority for each location of where the task needs to be done.

The Notion 'GTD' setup presented here, while it's quite clear and perhaps even useful, simply does not reflect the GTD stages. The crucial point about the GTD approach is that in each stage you focus on the simplest possible collection or sorting task to advance to the next stage without getting overwhelmed and without needing to carry to-do or what-am-I-not-doing things around in your head all of the time. Then when you start on a project task itself, you can be confident you are doing the right thing at the right time, and not missing something else you should be doing.

[heatherjustcreate]

This video is insanely amazing - THANK YOU! ALL OF THE LIGHTBULBS HAPPENING IN MY BRAIN RIGHT NOW OMG.

[pallavi]

THIS.IS.ABSOLUTELY.FANTASTIC.
This video was literal perfection-the pace at which he explained, the way he explained seemingly difficult things and the way he kept us hooked on until the very end. Thank you so much!

[phililan]

Awsome! Thanks for the super useful tutorial on both; creating tables with relations in Notion AND on establishing a working framework for the GTD model! Two of the things I really needed to familiarize myself with.

[HJ-fhmz]

I'm creating a dashboard that combines GTD with my schedule agenda. And I clapped my hands watching this video! Thank you!

[Vanessa_S]

I'm a beginner and this is the only tutorial I could easily understand from the ones I found. Thank you so much!

[ElroyDesmond]

One of the best tutorials on Notion I've watched on YouTube. Looking forward to more!

[kurtklimisch]

Best Notion tut I have seen. Made the whole concept of database and linked tables come alive. Thank you!!!

[aimeemarcella]

This is perfect! Thank you so much!!
I added a "Quick Tasks" section where it shows tasks that can be completed in 10 minutes or less.

[gadrush]

Thank You So Much! Ever Since I setup Notion, I've been the most productive because all my tasks are sorted out and categorised. This tutorial has been amazing and every step were explained in the most simple manner. Good Job Khe and Keep It Up.

[johnstjohn]

This was a mini-master class. I learned so much. Every step was explained, and unlike many tutorials, it went at a pace I could follow.

[aromatherapist_Lisa]

this is the most clear and useful Notion tutorial of GTD management, thanks!

[ThaisGodinhoTV]

Francesco, I follow your work for years and I love your channel. But you know how GTD can set some expectations when we talk about it. GTD users are very passionated about it and there's a lot of people that are hard users.

David Allen never uses or recommends the use of name "tasks". The concept of next action is very different than tasks. He uses tasks in a sense of a pejorative things, like if you never has your lists clear about the meaning of the action itself.

Projects always has a verb describing the desired outcome. The use on this video shows projects almost like areas of focus, that it's a totally different horizon inside GTD, and has another concept and idea.

The video doesn't talk about the concept of calendar and incubated things - two very important categories on GTD dynamics for next actions and projects. Notion also can be great for reference and support files - not mentioned.

The video name title could be changed for Advanced Notion on GTD, but it's not even basic GTD.

Thank you for posting and let me know if I can help anyway.

[iamachs]

Amazing Video, love the clarity in explaining a very advanced GTD system in simple and clear manner. All the best to you both!!