How to Extract Email Addresses from Mail Folders in Outlook | Outlook Tutorial 2025

In this video, we'll provide a step-by-step tutorial on how to extract email addresses from your Outlook mail folders, a useful feature for managing your contacts and streamlining your communication workflows.
Outlook's built-in tools make it easy to extract email addresses from your existing messages, allowing you to quickly build or update your contact lists. We'll show you how to navigate the Outlook interface and access the necessary tools to extract email addresses, including selecting the desired mail folders and customizing the output format.
We'll cover the process of exporting the email addresses to a CSV file, which can then be imported into your preferred contact management system or used for other purposes, such as email marketing or mass communication. We'll also discuss best practices for organizing and maintaining your email address lists, ensuring that your contact information stays up-to-date and accurate.
Additionally, we'll provide tips on how to handle duplicate email addresses, as well as how to filter and sort the extracted data to suit your specific needs. This tutorial will be especially useful for anyone who needs to frequently manage and update their Outlook contact lists, whether for professional or personal use.
By the end of this video, you'll have a comprehensive understanding of how to extract email addresses from your Outlook mail folders, empowering you to streamline your communication workflows and maintain a well-organized contact database.

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Timestamps

Intro – 00:00 – 00:10
Extracting Email Addresses from Mail Folders in Outlook – 00:11 – 02:42

[moefallah]

That was exactly what I was looking for. Tried using IMAP and python but it failed everytime. This was much easier and faster than IMAP. thanks a lot